- WorkingTicket intake. 0 errors flagged this month.
- WorkingLoad sheets to billing. 3 sheets flagged for a missing signature, all sorted the same day.
- WorkingWeekly report. Built and sent every Monday morning.
- UpgradeNew: faster invoice matching is available. We recommend switching to it.
- IdeaFrom dispatch: text drivers their next load. We'll scope it before the next visit.
AI consultants Based in the Uintah Basin We come to you
Everyone says your business should be using AI. Nobody's offered to do it for you.
We will. Meet your AI department.
For business owners who want to use AI and don't know where to start. We sit down with you, learn how your business actually runs, and find the hours lost to double entry, manual data entry and reports built by hand. Then we build the fix for a fixed price and stay on to keep it running.
What happens first: a free 30-minute consult. At your place or on the phone. No obligation.
Book your free 30-minute consult See how it worksSomebody owns the books. Somebody owns the computers. Nobody owns AI. That's the job we take on.
How we join your team, in five steps.
It starts with a free conversation. You can stop after any step, and nothing gets built until you've seen the exact price.
- Free 30-min consult
- $500 AI process analysis
- Recommendations
- Fixed-price build ($2.5K to $15K)
- Your AI department (ongoing)
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A free 30-minute consult
We talk about your business and where the time goes. At your shop or office, or on the phone. No obligation, and you don't need to know a thing about AI.
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A $500 AI process analysis
We sit with you and your people and review the actual processes, step by step: who enters what, where, and how many times. Paper, spreadsheets, software, phone calls, all of it.
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Our recommendations
What comes out of the analysis: which processes can be automated, sped up, or simply fixed, in plain language and in the order that matters most to you.
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A fixed-price build
We build your updated processes, starting with the systems you already use. You know the exact price before any work starts. No hourly meter.
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Your AI department
Most companies have someone for IT. We become the people you have for AI, and we stay on: checking in, keeping it working, and keeping it current.
What your AI department does
The build is the start, not the finish. Once we're on your team, this is the job.
- Regular check-insWe come back on a schedule, sit down with you, and go over your processes and flows: what's working, what changed, what's next.
- Keep everything workingWhen a form changes, a system updates, or something stops flowing, we fix it. You call a person you know, not a ticket queue.
- Keep upgrading as AI improvesAI gets better every few months. When something better shows up for your business, we bring it to you with a recommendation, so you always have the latest and best.
Your IT person keeps the computers running. Your AI department keeps the work flowing.
Somebody in your business is typing the same thing twice.
Usually three times. It isn't anyone's fault. It's just nobody's job to fix it. These are the hours we go looking for.
Double entry
The same customer, job or ticket typed into the job tracker, then the accounting software, then a spreadsheet.
Manual data entry
Paper tickets, forms and emails copied in by hand, usually at the end of a long day.
Reports built by hand
Somebody spends Friday afternoon pulling numbers together so you can see how the week went.
And the rest
Quotes written up on paper. Calls that ring out after five.
A Basin trucking company, before and after
Example workflow, illustrative numbersBefore
Hours a week- DriversLoad sheets and logs come in on paper, as phone photos, or by text.
- OfficeEach one gets typed into the dispatch spreadsheet.5 hrs
- AccountingThe same loads get typed again into the accounting software for billing.4 hrs
- OfficeChasing missing or unreadable sheets.2 hrs
- OwnerThe weekly load and revenue report gets built by hand.3 hrs
After
Hours a week- DriversSnap a photo or send the text, same as now.
- AutomaticEach sheet is captured once: load, miles, customer, driver.
- AutomaticIt flows into dispatch and into billing. Nobody retypes it.
- OfficeReviews the few sheets flagged as unclear or missing.2 hrs
- AccountingChecks the invoices and sends them.1 hr
- AutomaticThe weekly report builds itself. The owner reads it on a phone.0 hrs
In this example, about 11 hours a week go back to the people who were retyping. People still check what matters. Your numbers will be different, and the $500 analysis is how we find them.
One place to see the whole business.
Your numbers live in the accounting software, the dispatch spreadsheet, field tickets, email and the phone. We feed them all into one place, so you can manage from real numbers instead of a guess on Friday.
- Numbers you trust. Entered once, checked, kept in one place.
- Reports that build themselves. Nobody pulls them together by hand.
- The business at a glance. On your phone, from the shop or the truck.
- Loads hauled last week
- 46
- Billed
- 41 of 46
- Waiting on paperwork
- 5 loads
- Revenue vs the week before
- up 6%
- Missed calls
- 2, both returned
Smaller things we also set up
Often part of a bigger job. Happy to do them on their own.
After-hours phone answering
When you can't pick up, it answers, takes the message and texts it to you. Want to hear it? Ask us for Wendell's demo line and call it yourself.
Websites
We build and host websites for local businesses, and keep them up to date.
Support chatbots
A chat assistant on your website that answers your customers' common questions.
What owners ask us first.
I don't know anything about AI. Is that a problem?
No. That's exactly who we work with. You know your business. Knowing AI is our job, and we'll explain everything in plain words.
What do I get for the $500 analysis?
We sit down with you and your people and go through your actual processes, step by step: who enters what, where, and how many times. What comes out of it is our recommendations, in plain language and in priority order.
How much does a build cost?
It's a fixed price, typically $2,500 to $15,000 depending on scope. You know the exact price before any work starts.
Do I have to replace the software we use now?
No. We start with the systems you already use and connect them, so your people keep working the way they know.
What does "your AI department" mean?
Like you'd have someone for IT, we become your people for AI. We check in regularly on your processes and flows, keep everything working, and keep upgrading as AI improves, so you always have the latest and best for your business.
Do you only work in the Basin?
We're based in the Uintah Basin and we'll drive to you anywhere around here. If you're farther out, call anyway. We're happy to talk wherever you are.
Get started
Based in the Uintah Basin. We'll come to you.
Book the free 30-minute consult and tell us what eats your week. If it makes sense to keep going, the next step is the $500 process analysis.
- We come to your shop, office, yard or clinic and sit down with you.
- A real person who lives here answers. Not a call center, not a ticket queue.
- Plain talk, no jargon. You don't need to know anything about AI. That's our job.